Planning Access Groups in PremiSys

Updated 4 months ago by Marty

Planning Access Groups in PremiSys

Think about every door entry process you envision for every type of employee, visitor or contractor. Discuss this with your security, facilities and management teams to determine your door access strategy. When should some doors unlock? For doors that are always in card mode (require a card to unlock) which individuals/roles should gain access and when? Run through all possible scenarios.

STEP 1

Start by making a list of all doors in your system. For each door, describe the types/roles of people who should access the door and under what circumstances.

Sample Chart – Analyze door access policies for each door

Door Name

Type of Person

Circumstance(s)

1.) Front Door

Visitors

No card needed M-F, 9-5; excluding holidays

Basic Employees

Card access M-F, 7-8; including holidays

Temporary Employees

Card access M-F, 7-8; excluding holidays

Security

Card access 24/7; including holidays

Facility Managers

Card access 24/7; including holidays

2. IT Room

IT staff

Card access 24/7; including holidays

Facility Managers

Card access 24/7; including holidays

3. Stairwell door

Basic Employees

Card access M-F, 7-8; including holidays

Temporary Employees

Card access M-F, 7-8; excluding holidays

Facility Managers

Card access 24/7; including holidays

4. Parking garage

All Employees

Card access 24/7

STEP 2

From the column containing “Type of person,” create a list of each unique role, i.e. group of people identified. You should start to see patterns. If Sales and Marketing teams need the same doors for the same times, combine them into one group. If permanent and temporary employees need the same doors but at different times, keep them as separate groups.

Sample Chart – Identify unique groups

Group (Role)

Doors

Times

Basic Employees

Front door, stairwell door

M-F, 7-8; including holidays

Parking garage

24/7

Facility Managers

All doors

Card access 24/7; including holidays

Visitors

Front door

Free access M-F, 9-5; excluding holidays

These groups/roles become your access group names. For each unique time period in the “Times” column you will create a time zone. (Free access periods for visitors become time zones assigned directly to visitor doors.)

Tips: It’s best to use this door combination strategy to create the fewest access groups needed. When a new door is added to the system, use the same steps above to determine which existing access groups to add the door into, rather than create a new group with one door. It’s also important to capture the cardholder’s role in the cardholder record. Job title and department fields are good choices, or create custom drop-down menus. Plan to audit your access groups periodically with your security, facilities and management teams. Use PremiSys Access Groups Reports to verify who should continue to access which doors. Delete any access groups no longer needed.

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